ARE YOUR EMBRACING ONLINE MEETINGS?


Improvements in Information Technology have gradually increased the use of online meetings for some years now. While the current COVID-19 situation has seen an increase in its use, has it really made communication easier, effective and efficient?


Online meetings have provided a number of advantages especially to the business world, being able to communicate with colleagues and associates situated at remote locations or working from home, without leaving your comfort zone, but still, allow us to discuss business strategies and issues face-to-face. But while there are advantages to online meetings there are also some disadvantages.


So let’s look at the pros and cons of online meetings.


While discussing the advantages and disadvantages of online meetings it is a good idea to actually be informed about what an online, or virtual, meeting truly is. Online meetings are organised between two or more participants based at different locations. In order to communicate face-to-face in online meetings computers are used along with an internet connection and web conferencing apps and/or software, Skype, ezTalks, Zoom and the new Google Meeting are just a few and require each participant to share access using voice and webcam.


Over the last 10 years or so, web conferencing or online meetings have become more sophisticated and numerous digital companies have come up with a wide range of options. In our current social and business distancing environments, webcasts, webinars, teleconferencing, VoIP, Podcasts and video conferencing are able to make business meetings cost-effective and efficient. In these online meetings, the host plans the meetings and participants are invited by the host to attend the meeting.


After becoming familiar with the term online, or virtual, meeting let’s discuss the advantages and disadvantages of online meetings.


Advantages of Online Meetings


IMPROVED COMMUNICATION:


Online meetings have become an extremely helpful and effective communication tool for a business if used efficiently, offering a strong and effective platform for participation and communication between two or more remotely placed individuals or groups. Online meetings allow the entire presentation created by the professionals to be accessed by audiences across the globe.


EASY OF ACCESS:


The expense and logistics required for people to attend business meetings in person can be complicated and chaotic. Online meetings are easier and much more cost-effective to ensure all the stakeholders are at one place without compelling them to move out of their office or home. Everyone can attend these meetings face-to-face in just a few clicks of their mouse.


EFFICIENT INTERACTIONS:


All participants of the online meeting can interact with each other, which may not be possible if a physical meeting is arranged. In fact, participants of a meeting of more than 10-12, are not usually able to interact with all the participants, online meetings make it possible to do so - even in a short time frame.


EASY ACCESS:


Being able to invite experts and guest speakers, you would not usually have access to, makes a difficult possibility more easily become a reality. The host is easily able to invite anyone to access the meeting without physically travelling to his place of business.


Disadvantages of Online Meetings